Posted on
02nd Jul 2020



Persons affected: 

  • Employees
  • Visitors
  • Contractors

Area of risk:

  • Employees could be infected with virus and cause
  • Transmission via contact with surfaces or people
  • Visitor could enter the building with CV
  • Visitor may have returned from an affected area
  • Contractors undertaking works

Measures required: 

  • All employees have been issued with instructions on correct handwashing techniques, social distancing information and symptoms of covid – these are displayed and toolbox talks were carried out
  • Multi-user screens are used for Production system – each person using has been issued with their own cleaning kit and has been instructed to wipe down after use
  • Doors are jarred open where possible to stop contact with doors
  • Daily cleaning is done by employees in their own areas
  • Hand gel is provided and employees are encouraged to use regularly.
  • Workstations – no sharing of workstations and phones undertaken currently
  • Hand washing to be undertaken at break times and prior to eating, and when coming onto site first thing and prior to going home.
  • Reduced staff on site – this changes week to week depending on furlough and productions requirements – social distancing requirements are taken into account as employee numbers change
  • Office is restricted access and production workers are to phone in for Production Manager to go out onto shop floor.
  • Staggered break times in place no more than 4 people allowed in canteen area
  • If somebody already in toilet area, employees instructed not to wait within that area.
  • Hand dryers  supplied for drying hands – no towels on site
  • People do not touch each other and have been instructed to be at least 2m apart. Working areas are big enough for this to be maintained at current reduced staffing levels and employees have been instructed to maintain 2m when smoking.  Foot markers are being sprayed on the ground to show 2m distances throughout the factory
  • No visitors currently allowed
  • No contractors working  on site unless essential or undertaking statutory inspections
  • Delivery and collections – no contact between deliver driver and employees.  Undertaking contactless deliveries and collections. Procedure in place for drivers
  • Currently only 1/2 person using forklift.  If this varies it must be disinfected in between users.
  • Employees who are not well are to self-isolate and not come into work or if feel unwell whilst at work to go home immediately
  • If someone is unwell they will be instructed to go home immediately or if not well enough to drive placed an isolated area  on their own until someone can collect them

Action points:

  • Daily cleaning of forklift/pallet trucks etc  to be carried out
  • Consider electronic means of delivery notes
  • Ensure pens are not shared when signing for deliveries
  • When increased number of forklift drivers – gloves to be worn

Anyone who meets one of the following criteria should not come to work:
 • Has a high temperature or a new persistent cough - follow the guidance on self-isolation 
 • Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition or are pregnant) 
 • Is living with someone in self-isolation or a vulnerable person. 

Procedure if Someone Falls ill
If a worker develops a high temperature or a persistent cough while at work, they should: 
 • Return home immediately
 • Avoid touching anything 
 • Cough or sneeze into a tissue and put it in a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow. 
 They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed

Travel to Work
• Wherever possible workers should travel to site alone using their own transport and sites need to consider
• All workers to wash their hands before entering the workshop and on leaving

Eating arrangements
• Employees will not sit and eat closer than 2m together – where possible breaks are staggered and people eat separately
• Employees wash hands prior to eating

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